Secretary

Job Summary: Provides administrative and office support to management and the project; manages schedules, meetings, and correspondence; and maintains files and records to ensure efficient administrative operations. Tasks and Responsibilities Organize and coordinate the manager’s schedule and meetings with internal and external parties. Receive and direct calls and visitors, and respond to inquiries within the scope of authorized responsibilities. Draft, type, and manage the dispatch of letters, correspondence, and administrative memoranda. Log incoming and outgoing correspondence and transactions, and track their completion. Prepare meeting minutes, distribute them to relevant stakeholders, and follow up on the implementation of recommendations. Organize and archive physical and electronic files and records in accordance with company policy. Manage office supply requests and coordinate with relevant departments. Arrange travel, bookings, and events as required. Maintain the confidentiality of information and documents. Perform any other tasks assigned by the direct manager within the scope of the role.